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Birth, Death & Marriage Records

Birth, Death & Marriage Records

Who can apply for records?

As explained by the North Carolina General Statute 130A-93, only the following can obtain certified copies of documents.

  • Yourself
  • Spouse
  • Brother/Sister
  • Child/Step-child
  • Parent/Step-parent
  • Grandparent/grandchild
  • Authorized agent, attorney or legal representative (proof required)

Anyone is able to apply for uncertified copies as they are part of the public record.

How do I apply for a birth, death, or marriage certificate?

You can apply for a birth, death, or marriage certificate in person, online, or by mail.
Fees for certified copies are $10.00 each and uncertified copies are $1.00 each. We accept money orders, cash or credit card payments. (Additional fee is charged if paying by credit card)

  1. In person: Come to the Union County Government Center located at 500 North Main Street, Suite 258, Monroe, NC. A valid State ID or driver’s license from DMV, military ID or current passport is required.
  2. By mail: Print, complete and mail the applications form (listed below), and mail to P.O. Box 248, Monroe, NC 88111. Make payment payable to Union County Register of Deeds.
  3. Online: Click here ( and follow the instructions to submit and pay for a Vital Record request online. Fees for certified copies are $10.00 each and uncertified copies are $1.00 each. You pay by major credit/debit cards online. (Additional fee is charged if paying by credit card)

How do I add the father's name to the child's birth certificate?

If the parents are not married, they will need to have an affidavit of parentage filled out at the Health Department. Both parents need to go together with picture ID. If parents are married, please contact the Register of Deeds office at 704-283‐3610.

How do I amend my child's name on the birth certificate?

You will need to provide an early school record for proof of the correct spelling of the name. If the child is under school age, you may need to provide hospital record or immunization record. Please call the Register of Deeds office for further information at 704-283‐3610.

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    Contact Information

    Crystal D. Gilliard
    Register of Deeds
    P. O. Box 248
    Monroe, NC 28111

    Phone: 704-283-3794

    Register of Deeds Office
    Phone: 704-283-3843

    About the Register of Deeds Office

    The Register of Deeds office provides a standardized, permanent record of real estate ownership and transfers in Union County. Our office records deeds, deeds of trust, cancellations, plats, assumed names, powers of attorney and other miscellaneous documents related to real estate. Our office also records and issues birth certificates, death certificates, marriage certificates, marriage licenses, military discharges, and maintains the records of notary public commissions.